NCEA Guide & Forms

Outlined below is some helpful information connected with your journey through NCEA.

Read each section carefully and ask your Kaiārahi or Kaiāko if you have any questions. This guide covers:

Quality Credits


NCEA Evidence

Quality Checking



Missed Assessment



Derived Grades






Aim to gain highest grade possible. You may be able to resubmit work to improve your grade. You may also be given a further opportunities as time and manageability permit.

All work submitted for NZQA standards MUST BE YOUR OWN. It is your responsibility to:

  • Keep all drafts and working documents, and present them in if required.
  • Keep a record of all resources you use including hand written plans and web sites.
  • Acknowledge the source of all material you use, citing whether it is from text, electronic material or people.
  • Ensure your data is accurate
  • Be prepared to discuss your work with your teacher if required.

Your teachers will gather evidence to show you have reached the requirements of Achievement or Unit Standards. Evidence may be collected in a variety of ways: seminars, group work, tests, projects, exams. Assessment may be internally assessed (in class) or externally assessed (exams).




To ensure that your work receives the same grade as schools around the rest of the country, a system of moderation is established. This means that national assessment panels check a sample of the student work marked in at RSHS. This process ensures that the standards awarded in our school and the school down the road are fair and of equal value.

A breach may occur if you:

  • COPY another student's work.
  • COPY material without acknowledging the source (plagiarism).
  • INAPPROPRIATELY HELP a student with any part of their work.
  • ALLOW someone else to COPY your work.
  • ALLOW someone else to DO your work.
  • Use FORBIDDEN technology in a test or exam (eg non-designated printer, non-standard calculator, cell phone).
  • DISTRACT other students in any way during a test or exam.

It is possible to be 'endorsed' to reflect high achievement. There are two types of endorsement available.

Certificate Endorsements

For a MERIT you need to achieve 50 credits at Merit or Excellence at the same level, or higher, than the level of certificate awarded.

For an EXCELLENCE you need to achieve 50 credits at Excellence at the same level, or higher, than the level of certificate awarded.

Course Endorsements

To gain an endorsement for a course, in a single school year, you must achieve:

14 or more credits at Merit or Excellence, where at least 3 of these credits come from externally assessed standards and 3 credits from internally assessed standards.



If you are absent for an assessment or do not hand in work for assessment the following procedures apply.

​In the event that you miss an assessment due to unforeseeable circumstances, a MISSED ASSESSMENT APPLICATION must be completed and submitted within one week of the assessment date.

If a you are planning to be absent and cannot submit an assessment on time, or cannot participate in an in-class assessment activity, you MUST apply to your teacher as soon as you know you will be unable to participate in the scheduled assessment. Except in exceptional circumstances, applications must be received at least one week prior to the assessment opportunity taking place.


Valid reasons for requesting an extension of time or a new assessment date are:

  • Sickness: a medical certificate must be supplied.
  • Family trauma: a note from the parent/caregiver, guidance counsellor, Hub coach must be supplied.
  • School sporting/cultural activity: this is valid only if the teacher has been consulted at least a week in advance of the trip occurring so alternative assessment opportunities can be considered and approved.

Requests for extension of time must be made before the due date.

Based on the information presented in the application, the Poutiaki and/or Principal's Nominee may decide to:

  • Grant an extension;
  • Set a new assessment date;
  • Deny the application and award a not achieved.

You may appeal a grade given for a particular assessment. However, it is recognised that a finite time for appeal is necessary due to the need for consistent standards of assessment and due to availability of documentation.

Grounds for appeal may include:

  • disagreement over a grade;
  • error in recording or reporting of grades;
  • work being judged inauthentic.


You may have other concerns and can seek to make an appeal. To do this you must make this appeal as close to the incident as possible. The appeal should be in writing to the Principal's Nominee. The Principal's Nominee will investigate the appeal and give a written recommendation or resolution to the you and the teacher concerned.




Your teachers will keep records of your progress towards externally assessed standards. If you are attempting externally assessed achievement standards and suffer from a temporary illness, non-permanent disability or other event close to or during external assessments, which has significantly impaired you performance, you may apply to NZQA for special consideration in those external assessments.

Scholarship is a monetary award to recognise top students. It is not a qualification and does not contribute credits to NCEA. However, if students gain scholarship passes they will be acknowledged on their record of achievement.

University Entrance is the minimum requirement to go to a New Zealand university. To qualify you will need:

NCEA Level 3

Three subjects - at Level 3, made up of:

  • 14 credits each, in three approved subjects

Literacy - 10 credits at Level 2 or above, made up of:

  • 5 credits in reading
  • 5 credits in writing

Numeracy - 10 credits at Level 1 or above.

Some Universities or Tertiary providers offer restricted courses with special requirements.